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Council Agenda
Contact: Steven Corrigan, Democratic Services Manager Telephone number 07717 274704 Email: steven.corrigan@southandvale.gov.uk Date: 28 September 2021 Website: www.whitehorsedc.gov.uk
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Summons to attend
a meeting of Council
to be held on Wednesday 6 October 2021 at 7.00 pm
First floor, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB
Patrick Arran
Head of Legal and Democratic
To watch this meeting, follow this link to the council’s YouTube channel: https://www.youtube.com/channel/UCTj2pCic8vzucpzIaSWE3UQ
Alternative formats of this publication are available on request. These include large print, Braille, audio, email and easy read. For this or any other special requirements (such as access facilities) please contact the officer named on this agenda. Please give as much notice as possible before the meeting.
Agenda
Open to the public including the press
1. Apologies for absence
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To record apologies for absence.
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2. Minutes
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(Pages 9 - 23)
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To adopt and sign as a correct record the Council minutes of the meeting held on 14 July 2021 - attached.
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3. Declarations of disclosable pecuniary interest
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To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.
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4. Urgent business and chair's announcements
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To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair.
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5. Public participation
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To receive any questions or statements from members of the public that have registered to speak.
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6. Petitions
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To receive any petitions from the public.
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7. Making the Appleton with Eaton Development Plan
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(Pages 24 - 30)
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To consider the recommendations of the Cabinet member for corporate services and transformation, made on 20 September 2021, regarding the neighbourhood plan for Appleton with Eaton following the referendum held on 9 September 2021.
The Individual Cabinet Member Decision is attached. RECOMMENDATION TO COUNCIL: to
1. make the Appleton with Eaton Development Plan so that it continues to be part of the council’s development plan; and
2. authorise the head of planning, in consultation with the Cabinet member for corporate services and transformation, and in agreement with the Qualifying Body, to correct any spelling, grammatical, typographical or factual errors together with any improvements from a presentational perspective.
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8. Making the Chilton Development Plan
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(Pages 31 - 37)
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To consider the recommendations of the Cabinet member for corporate services and transformation, made on 20 September 2021, regarding the neighbourhood plan for Chilton following the referendum held on 9 September 2021.
The Individual Cabinet Member Decision is attached.
1. make the Chilton Development Plan so that it continues to be part of the council’s development plan; and
2. authorise the head of planning, in consultation with the Cabinet member for corporate services and transformation, and in agreement with the Qualifying Body, to correct any spelling, grammatical, typographical or factual errors together with any improvements from a presentational perspective.
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9. Making the West Hanney Development Plan
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(Pages 38 - 44)
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To consider the recommendations of the Cabinet member for corporate services and transformation, made on 20 September 2021, regarding the neighbourhood plan for West Hanney following the referendum held on 2 September 2021.
The Individual Cabinet Member Decision is attached.
1. make the West Hanney Development Plan so that it continues to be part of the council’s development plan; and
2. authorise the head of planning, in consultation with the Cabinet member for corporate services and transformation, and in agreement with the Qualifying Body, to correct any spelling, grammatical, typographical or factual errors together with any improvements from a presentational perspective.
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10. Community Infrastructure Levy (CIL) Charging Schedule - Adoption
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(Pages 45 - 86)
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Cabinet, at its meeting on 1 October, will consider the report of the head of planning on the Community Infrastructure Levy (CIL) Charging Schedule.
The report of the head of planning, which Cabinet will consider on 1 October 2021, is attached.
The recommendations of Cabinet will be circulated to all councillors.
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11. Treasury Management Outturn 2020-21
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(Pages 87 - 107)
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Cabinet, at its meeting on 1 October, will consider the report of the head of finance on the outturn performance of the treasury management function for the financial year 2020/21.
The report of the head of finance, which the Joint Audit and Governance Committee will consider on 28 September 2021 and Cabinet will consider on 1 October 2021, is attached.
The recommendations of Cabinet will be circulated to all councillors.
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12. Councillors' Allowances Scheme
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(Pages 108 - 140)
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To consider the report of the head of legal and democratic, and the recommendations of the Joint Independent Remuneration Panel, on a revised councillors’ allowances scheme - attached.
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13. Report of the leader of the council
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To receive the report of the leader of the council.
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14. Update on Oxfordshire Growth Board
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To receive an update on the Oxfordshire Growth Board from Councillor Fawcett, Cabinet member for strategic partnerships and place.
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15. Questions on notice
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To receive questions from councillors in accordance with Council procedure rule 33.
A.
Question from Councillor Bob Johnston to Councillor Neil Fawcett,
Cabinet Member for Strategic Partnerships and
Place
B. Question from Councillor Eric de la Harpe to Councillor Catherine Webber, Cabinet member for Strategic Partnerships and Place Could the Cabinet Member summarise the new Tree Policy for residents and explain how it may apply in cases where Vale residents wish to plant trees on land that is owned by South Oxfordshire District Council? In particular, the Rye Farm area on the south bank of the Thames at Abingdon. C. Question from Councillor Elaine Ware to Councillor Emily Smith Leader of the Council Following your previous answers and follow up to the March motion that was passed, could you update us, and residents, on the status of discussions with the Swindon CCG and whether a meeting has been held yet? A very informative meeting was held with Oxfordshire CCG and that helped all members understand the intersection points and complexities of the interaction. Therefore, could you please provide figures of the number of residents registered for each of the CCG’s that serve Vale, and what funding has been allocated in the last 5 years from S106 to each of those CCG’s?
D. Question from Councillor Elaine Ware to Councillor Judy Roberts Cabinet Member for Development and Infrastructure Has the Oxfordshire Community Land Trust received Register Provider Status for the Dean Court Affordable Housing Project?
E.
Question from
Councillor Simon Howell to Councillor Crawford,
Cabinet Member for Finance and Corporate Assets
F.
Question from
Councillor Nathan Boyd to Councillor Thomas,
Cabinet
Member Community Engagement
G. Question from Councillor Elaine Ware to Councillor Helen Pighills Cabinet Member for Healthy Communities A meeting was held in March this year to discuss the Leisure Needs for Wantage, Faringdon and the surrounding area. The issues raised at this meeting were to form part of the formal consultation to identify leisure needs throughout the area and use of S106 funds. It has now been over six months and there has been no further update. Would the Cabinet Member inform Council of the current status of this project and when will a formal consultation take place?
H. Question from Councillor Janet Shelley to Councillor Bethia Thomas Cabinet Member for Community Engagement In early March a project commenced on improving planning enforcement. To date there has been no update of progress on this significant and urgent project. Meanwhile Ward Members are receiving numerous complaints about the lack of service and that the backlog is the prime excuse for no action. Would the Cabinet Member provide an update on the current situation including details of the number of staff employed in the Enforcement Team and the number of outstanding actions as at 30 September 2021.
I.
Question from
Councillor Elaine Ware to Councillor Catherine Webber
Cabinet
Member Climate Emergency and Environment
a. Having previously advised Council of the waiting list due to administrative issues, how many residents are still on the waiting list for the Garden Waste Service b. How many new customers for Garden Waste have been taken on but are still waiting for brown bins to be delivered. c. How many existing customers have cancelled their subscription to this garden waste service since the start of August.
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16. Motions on notice
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To consider motions from councillors in accordance with Council procedure rule 38.
(1) Motion to be proposed by Councillor Councillor Catherine Webber, seconded by Councillor Councillor Hayleigh Gascoigne:
Council Notes: Vale of White Horse District Council declared a Climate Emergency in February 2019, and since then has included the Climate Emergency in its Corporate Plan, set up a Climate Emergency Advisory Committee and declared its ambitions by setting its own carbon targets. Our climate action targets are to become: - carbon neutral within our own operations by 2030, with an aim for a 75 per cent reduction in carbon emissions in our own operations by 2025 - a carbon neutral district by 2045, with an aim for a 75 per cent reduction in carbon emissions in the district by 2030 UK100 is a network of highly ambitious local government leaders, which seeks to devise and implement plans for the transition to clean energy that are ambitious, cost effective and take the public and business with them. It supports decision-makers in UK towns, cities and counties in their transition to Net Zero. It is the only network for UK local leaders focused solely on climate, clean energy and clean air policy. Over 100 councils have already joined this group and taken the pledge to reach net zero by 2030 for all council owned assets and wider by 2045. By working together with other councils, we are fulfilling one of the corporate plan projects of partnership, and together we show greater strength.
The Climate Emergency is something that affects not just the residents in our council area, but the whole country, and in fact the whole world.
We will need to work together and learn from each other if we are to find workable solutions for tackling Climate Change. We will have the best chance of meeting our carbon targets by being part of a wider community, sharing knowledge with partners who face similar issues, by translating ambitions into concrete actions.
Council resolves to become a member of the UK:100 Network, which requires the Council to: - reaffirm our commitment to council operations to become carbon neutral by 2030 and become a carbon neutral district by 2045 - report our carbon emissions annually - commit to limiting the use of offsets, and if used, to be as local as possible - sign up to the UK:100 Pledge www.uk100.org/membership
(2) Motion to be proposed by Councillor Councillor Samantha Bowring, seconded by Councillor Bethia Thomas:
In March 2020, as we were faced with the economic fallout from the pandemic, the Government did the right thing and increased Universal Credit and Working Tax Credit by £20 a week.
Council notes that this £20 a week payment is now to be cut, coming into effect for families on Universal Credit from 6 October. This cut will mean the biggest overnight cut to the basic rate of social security since the modern welfare state began, more than 70 years ago.
According to analysis by the Joseph Rowntree Foundation, 21% of all working-age families will experience a £1,040-a-year cut to their incomes from this week.
Many of the same families will be seeing an increase in National Insurance costs. Lower income households spend more of their income on basic essentials such as food and utilities, and the cost of these is currently rising fast.
The Government says it wants to support people back into work as we emerge from the crisis, but working families make up around 60% of families who will be affected.
Council acknowledges the concerns raised by local and national charities (including as Elmore, Citizens Advice Bureau and the Joseph Rowntree Foundation) about the significantly negative impact this cut will have on the financial security and well being of those effected in our district. Council deplores the decision of the Government to remove the ‘temporary’ uplift in Universal Credit which will directly impact at least 5,248* families in the Vale of White Horse district. Council reiterates its corporate plan commitment to support vulnerable members of our community and resolves to ask the Leader to write to the Chancellor of the Exchequer and the Secretary of State for Work and Pensions (copied to our local MPs) expressing its grave concern about the impact on families within the Vale and to request that the decision to cut the Universal Credit uplift be reversed, and that the uplift be incorporated permanently into Universal Credit.
*The total number of households on Universal Credit as of May 2021 is 6,200; of which 5,248, are in payment. Stats fromGOV.UK.
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17. Exclusion of the public
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To consider whether to exclude members of the press and public from the meeting for the following item of business under Part 1 of Schedule 12A Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that: (i) it involves the likely disclosure of exempt information as defined in paragraphs 1-7 Part 1 of Schedule 12A of the Act, and (ii) the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
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18. Office Accommodation Inter Authority Agreement
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